Claydon High School
Church Lane, Claydon, Suffolk, IP6 0EG

Main Office: 01473 836 110
Absence: 01473 836 111

admin@claydonhigh.com

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Headteacher:  Mrs S Skinner

CLAYDON HIGH SCHOOL LETTINGS

Claydon High School Church Lane, Claydon Ipswich IP6 0EG

Tel: 01473 834279/834274

Fax: 01473 834272

Email: lettings@claydonhigh.suffolk.sch.uk

 

LETTINGS CO-ORDINATORS: Mrs Lisa Simpson & Mrs Hayley Bradshaw

Located at Claydon High School and situated just six miles north-west of Ipswich, we offer a variety of facilities for use by groups, clubs and individuals. Available throughout the year, except school holiday periods, accommodation can be booked on an hourly basis, as a one off, short or long term hire.

To download a PDF printable version of the Lettings Booklet which contains images of our facilities, please click on the green button Lettings Booklet 

 

WHAT FACILITIES CAN WE OFFER?

Two floodlit (one with Astroturf) multi-sports surfaces which include:

4 Tennis Courts

3 Netball Courts

1 x 7-a-side Football Pitch

1 x 5-a-side football pitch

A large Sports Hall with “Gransprung” floor which can accommodate:

1 Tennis Court

1 Netball Court

1 5-a-side Football Pitch

1 Basketball Court

1 Volleyball Court

4 Badminton Courts

Assembly Hall or Megabites

Suitable for Aerobics, Line-dancing etc

Conference Room (including use of small kitchen)

Suitable for meetings and small conferences

Grassed Areas (not floodlit)

1 Full-size Football Pitch

Changing Rooms

Male/Female changing rooms and showers are available.

Car Parking

There is a large car park adjacent to the sports centre.

 

WHAT SORT OF ACTIVITIES TAKE PLACE AT CLAYDON HIGH SCHOOL?

Privately booked events/games/competitions

If you can get a group of friends/colleagues together for a match or a game, we’ve got the facilities you need for football, tennis, badminton, basketball, netball, cricket and much more.

 

Regular club activities for games/training/coaching/league matches

We act as a base for numerous sports clubs who hire our facilities throughout the year, we are always happy to pass on contacts names and phone numbers to interested people.

 

Supervised activities/coaching/ competition for children

Supervised tennis and badminton coaching and other sporting activities are frequently on offer during holiday periods.

 

Birthday parties e.g. 5-a-side fancy dress

A novel and popular way of celebrating a birthday for the young and not so young : Have exclusive use of the Sports Hall, a multi-surface or grassed pitch for your own fun-packed party.

 

One-off casual bookings

There is no need to commit yourself to a lengthy hire period - one-off bookings are just as acceptable. Just ring us to find out if the pitch or court is free at the time you want to play.

 

Inter-village/inter-firm competitions

Whether it is volleyball, football, netball, basketball, tennis, badminton, rounders or cricket, we can offer you the facilities for your fundraising and not-for-profit community activities.

 

Meetings

You can hold your meetings here in either a classroom or our conference room.

 

Facilities Hire Charges

From September 2015

 

 

FACILITY

Single Hire   (inc VAT)

Block Bookings

Large Multi Sports Area

£36.00

£30.00

Small Multi Sports Area

£12.00

£10.00

Sports Hall

£46.00

£38.00

Main Assembly Hall

£49.00

£41.00

Megabites

£31.00

£26.00

Classroom (weekday use)

£28.00

£23.00

Conference Room

£36.00

£30.00

Tennis Court 

£9.00

£7.50

Notes

**The only ball that may be used in the Sports Hall is a Five a Side Indoor Football. 

Block bookings are 10 weeks or more

Charges are for one hour unless started

All charges are in advance and include VAT where applicable

Hourly rates refer to 55 minutes usage and 5 minutes changeover

Changing room facilities are included

A discount will be applied during weekdays for under 18’s hiring the Multi- sports areas before 7.00pm. Please contact us for further details

Prices include floodlighting for outside areas where required

All prices include Hirers’ Liability Insurance. 

 

HIRING LOCAL AUTHORITY FACILITIES

Availability

1. Educational buildings are generally available when not required by the Local Education Authority for the purpose of primary, secondary, special, further and adult education, and the provision of a youth service.

2. Use of the premises is subject to various conditions, regulations and charges.

Application

1. Application forms are available from the Lettings Co-ordinators, Claydon High School, Church Lane, Claydon, Ipswich IP6 OEG. Telephone: 01473 834274 / 834279  Fax: 01473 834272. The co-ordinators will be able to tell you about charges and availability.

2. Applications will get considered on their merits, taking into account considerations such as the preservation of law, order and public safety.

3. In the event of an application being refused, the applicant may refer the matter to the County Director of Education.

4. If your application is accepted it will become a firm booking only on receipt of your completed and signed application form.

5. The person signing the application form will be considered “the user”. In signing the application form the user is also deemed to agree to the terms and conditions of hire.

6. We will confirm your booking and send you an invoice, which is payable on receipt, covering the hire period which is payable on receipt and before the hire period commences.

General conditions

Cancellations

  1. Cancellations must be made in writing by letter or email giving as much notice as possible. The following charges may be applied:
  • Cancellations made least 1 week prior to the booking – no charge
  • Cancellations made between 1 weeks and 24 hours prior to the booking – charged at 50 % of cost
  • Cancellations made within 24 hours of proposed booking – full hire costs will be incurred
  1. Claydon High School reserves the right to retrospectively charge VAT on the hire charge in the event of a cancelled session reducing the session booked and paid for to less than 10.
  1. In exceptional circumstances it may be necessary for the school to cancel a booking. As much notice as possible will be given, generally not less than 7 days and where possible alternative accommodation will be offered.

Charges/method of payment

  1. The hire charges are reviewed regularly by the school. In certain circumstances, payment in advance and/or a deposit may be required.
  1.  Charges for sports facilities include a five-minute “change-over” period at the end of each session.
  1.  An invoice will be issued by the school and is payable prior to the commencement of the hire period or as otherwise may be negotiated with the sports co-ordinator.

Alcoholic Drinks

The selling of alcohol requires the hirer to obtain a licence. Unconsumed liquor, bottles, cases, glasses and similar articles must be removed from the premises immediately after the function ended. *Please note that if alcohol is included in a raffle or competition that you are selling tickets for, then you will still need to obtain a licence from the local authority.

Insurance

All prices include Hirers’ Liability Insurance of which a copy is available on request. 

Cleaning

The user is responsible for ensuring that the premises are left in a clean and tidy condition, including replacing any furniture, which may have been moved. Any additional expense incurred by the moving and replacement of furniture and equipment, or in extra cleaning that may be necessary to return the premises to a satisfactory condition shall be recharged to the user.

Use of the facilities

  1. The user will be responsible for the facilities and must take all reasonable precaution to ensure that there is no damage to the fabric of the buildings, furniture and fittings, and school equipment. The user shall be responsible for making good any damage to the premises or property. Claydon sports centre reserves the right for its representative(s):
  • To be present during any periods of hire;
  • To inspect activities at any time;
  • To put a stop to any activities deemed to be inappropriate or conducted without due care and attention.

CHILDREN (I .E. UNDER 18’S) MUST BE DIRECTLY SUPERVISED BY ADULTS AT ALL TIMES

  1. Only hired facilities are to be used and users must observe any instructions given by caretaking and/or sports centre staff concerning the area available. The user is not entitled to enter or use the premises at times other than those shown on the booking form.
  1. Users should acquaint themselves with the fire and safety regulation and procedures relating to the premises in use, particularly the location of fire alarms, extinguishers and emergency exits. Organisations should make provision for their own First Aid. First aid cabinets are located in the entrance to the sports hall and in the main Assembly Hall and may be accessed in an emergency.
  1. Users are expected to bring to the attention of staff any concerns about the state of the premises or equipment used. Please help us to help you by reporting any problems promptly

Accidents

The user must report all incidents related to unsafe premises or Claydon High School equipment to the caretaker on duty. Incidents related to the user’s own organised activity are reported in line with their own operating/reporting procedures but must also be reported to the school for information purposes.

Contacts

During the period of your letting a caretaker may be contacted on 07754 489568/07754 489569.

Additional regulations and conditions for the use of sporting facilities

  1. It is a requirement that appropriate footwear is worn at all times when using Claydon High School facilities. Particularly, users must ensure that persons who have been authorised by them to use the sports hall, change into appropriate non-marking sports footwear on entry. Any equipment (including goal posts) to be put away.

OUTDOOR FOOTWEAR MUST NOT BE WORN IN THE SPORTS HALL

  1. The use of the multi-sports area is subject to its condition being satisfactory. In the case of inclement weather, the user will abide by the decision of the caretaking staff on duty as to its suitability for use.
  • No food or drink must be consumed in the sports hall at any time.
  • The only ball that may be used in the Sports Hall is a five-a-side indoor football.
  1. Although caretakers will try to ensure that outside pitches are free from litter and debris, it remains the responsibility of the user to satisfy themselves that pitches are safe to use and clean of any debris that may cause injury.

SMOKING IS STRICTLY FORBIDDEN WHILST USING ANY OF THE FACILITIES

Additional regulation and condition for use of halls

  1. The user is responsible for ensuring that any necessary licences required for a particular event have been obtained. The school retains the right to inspect any licence or certificate mentioned in the following paragraphs.
  • Theatre Licence

No stage play shall be performed unless a theatre licence has been obtained from the appropriate town/district council. No booking will be confirmed unless such a licence has been obtained. The user must observe any conditions attached to such a licence.

  • Performing Rights Licence

No copyright, dramatic for musical work shall be performed or sung without the licence of the owner of copyright. The user shall indemnify the school and the County Council against any infringement of copyright which may occur during the hire period. Queries about obtaining a performing rights licence should be directed to the performing rights society LTD, 29/33 Berners Street, London W1P 4AA.

  • Alcoholic drinks/Raffle

Alcoholic drinks shall only be brought on the premises if they are directly provided by the user or provided by the holder of an occasional licence granted by the justices for the function for which approval has been given. The selling of alcoholic drinks also requires a licence, as does the selling of raffle/competition tickets if the raffle/competition contains alcohol/alcoholic products.

  • Public Entertainment Licence

The school holds a public entertainment licence which gives permission for public music, singing or dancing between the hours of 7.00pm to 11.00pm Monday- Saturday.

  • Qualifications

Users must ensure that instructors/supervision/coaches hold appropriate valid qualifications and CRB certification or can demonstrate they have had suitable and adequate experience to provide instruction.

Scenery, costume and drapes used for stage performances or the like in the school hall must be fire-proofed. Advice on fire-proofing may be obtained from the County Architect, St Edmunds House, Rope Walk, Ipswich. The school may cancel or postpone the booking at any time if advice is received to that effect from the chief fire office.

Specialist lighting or amplifying equipment for dance etc. is not included in the hire of the school hall.

No exits may be blocked, or furniture/equipment/obstructions placed in corridors. Fire appliances must not be tampered with or removed other than for fire fighting purposes.

The user shall not exceed the licence seating and/or dancing capacity in the hall which is as follows: -

All seated at tables - 180 persons

Dancing area and seated at tables - 240 persons

Dancing - 360 persons

Closely seated audience - 240 persons

VAT

The prices quoted in the scale of charges are inclusive of VAT where applicable.

VAT on sporting activities is not applicable if the following conditions are met and adhered to:

  • A series of 10 or more sessions are booked by a Club/Organisation
  • The sessions must not be less frequently that once a fortnight (except for school holiday breaks)
  • The complete series of 10 sessions must be paid for, whether or not the option to use the facilities is exercised on every occasion.

 

Ref: Sept 15

Latest News

Claydon Spotlights Production

Tickets on sale via the School Gateway. To avoid disappointment please do not leave it too late to get yours - only one week to go!

 

Sports Day - Thursday 29th June

 

 

Sports Award Evening

Student invites will be in the post shortly. Please note the amended time of 6.00 - 7.30pm.

 

South Suffolk Learning Trust

On 1st June 2017, Claydon High school, East Bergholt High School and Hadleigh High School joined together to form a multi-academy trust - The South Suffolk Learning Trust. The three strong schools will be working together to share best practice within the partnership as well as supporting other schools in Suffolk. The South Suffolk Learning Trust (led by an experienced board of local trustees) intends to grow and support the learning of Suffolk youngsters aged between 3 and 19 and add positively to improving life chances of Suffolk children through effective collaboration.

Headteachers Sarah Skinner, Colin Turner and Caroline Gibson are delighted to be formalising partnerships across schools and enabling an even wider number of children to reach their full potential.

 

Year 8 Curriculum Evening

If you were unable to attend the Year 8 Curriculum Evening or need a reminder, please click here to access a copy of the presentation.

 

Summer Exams 

Please click to access the Summer 2017 GCSE Timetable

Please click to access the Internal Exams Summer 2017

 

 

Important Notices

New Lunch Menu Launch

Image result for new menu

Please click here to download the new lunchtime menu provided in our Megabites canteen by Vertas Catering. Please note that there is a three week rotation and w/c 20th February 2017 is week one.

 

New Recycling Facilities

Recycle your unwanted clothing and paper and raise vital funds for your school in the process!

The PTA have arranged for paper and textile recycling banks to be situated in the coach car park at Claydon High School and are available for both school and community use. Please click here for more details. For safety reasons, restrictions of use apply when buses are dropping off and collecting students in the mornings and afternoons.

 

  • Successes and Highlights

    We are delighted to share the exciting news that Claydon High School has been named in the top 100 non-selective state-funded schools in England.

    read more